What to Do If Word Incorrectly Prompts You to Feed Paper Manually


Check to see whether the wrong paper tray is selected. Choose File, Page Setup and choose the Paper Source tab. Choose the Default Tray (Automatic/Normal) option for both the First Page and Other Pages.

What to Do If Word Fails to Print Your Document

First, make sure that no problem exists with your printer setup in Windows by using the Windows Print Troubleshooter. Click the Start button and choose Help. Click the Index tab and then search for Print Troubleshooter. Click Display and then follow the instructions in the Windows Print Troubleshooter.

If your Windows printer setup seems correct, check your Word printer settings. Choose File, Print and check the Name text box to make sure that the selected printer matches the printer attached to your computer. Then make sure that the page range you've selected in the Print dialog box corresponds to the pages you want to print.

If you are attempting to print to a network printer (a printer you are connected to via a server, a print server, or another computer on your network), be sure to do the following:

  • Check whether the printer is turned on, working properly (for example, not jammed), and connected appropriately?to another computer, server, or print server. Can others print from the printer? If so, chances are that the problem is not with the printer or its network connection.

  • Make sure that you're connected to the network, and logged on. Can you find and use other computers and network resources? If so, the problem is probably not with your network connection.

  • Make sure that you can access the printer you're trying to use. Does it appear on your list of printers? (In Windows 2000, choose Start, Settings, Printers; in Windows XP, choose Start, Control Panel, Printers and Faxes.)

  • Make sure that you have rights to use the printer you're trying to use. For example, in some organizations, the network may be configured to deny you access to specific printers at specific hours. You may need to check with your network administrator to learn your rights.

  • If these solutions do not work, see the following Microsoft support pages:

    For Windows 2000:

    For Windows XP:

What to Do If Text Looks Different from What You Saw Onscreen

First, make sure that you've been viewing the document in Print Layout view. If you're using a different view, the printed document will not entirely match the view onscreen. If this doesn't solve the problem, consider the following:

  • Word might be displaying text using draft fonts or printing a draft of your document. Choose Tools, Options and then click the View tab. Remove the check from the Draft Font check box. This option is available only if you switch to Normal view before displaying the Options dialog box.

  • The font in your document might not be available on the printer you're using, or the font may be available on your printer, but no matching screen font exists. Change the font in your document to one that is available on your printer or change the font to a TrueType font. Available fonts appear in the Font dialog box (choose Format, Font).

  • Animated text effects don't print. If text in your document is animated, it prints with only the underlying text formatting.

What to Do If You Can't Access the Print Dialog Box

If Print is grayed out on the File menu, try selecting a different printer to see whether the command becomes available. If not, your printer driver may not have been installed properly or may have become damaged. Try reinstalling the print driver. It's also possible that you've never installed a print driver at all; if so, install one corresponding to your printer.

What to Do If a Blank Page Appears at the End of Your Document

You may have created an extra blank page by adding extra paragraph marks (pressing Enter) at the end of your document. Click the Show/Hide Paragraph Marks button to view nonprinting characters, and delete any spare paragraph marks that appear at the end of your document. Then check your document in Print Preview.

If you're printing to a network printer, check the printer for a form feed option. If one exists, turn it off.

What to Do If the "Too Many Fonts" Error Message Appears When You Print

If you're using TrueType fonts, you may be able to avoid this message by instructing your printer to print TrueType fonts as graphics rather than fonts. Choose File, Print and then choose Properties. On the Fonts tab, choose Print TrueType as Graphics. If this option doesn't appear, the printer you're using doesn't have this feature, and the message from Word is true: You are using more fonts than your printer can handle. Eliminate some fonts from your document and try again.

What to Do If Word Incorrectly Prompts You to Feed Envelopes Manually

Switch to another printing tray for envelopes. Choose Tools, Letters and Mailings, Envelopes and Labels, and click the Envelopes tab. Choose Options and choose the Printing Options tab. In the Feed From box, select the name of the tray you want.

What to Do If Word Fails to Dial Properly When You Send a Fax

Make sure that your telephone numbers are properly formatted to include both area code and "1," if needed, in the United States (or a country code, if you are sending a fax internationally).

    Part I: Word Basics: Get Productive Fast
    Part II: Building Slicker Documents Faster
    Part III: The Visual Word: Making Documents Look Great
    Part IV: Industrial-Strength Document Production Techniques
    Part VI: The Corporate Word