Storing Templates on a Web Server

Word 2003 also enables you to centrally store templates for your entire organization on a Web or intranet server. As with workgroup templates, all users can share access to these templates concurrently, and the templates can be centrally managed and updated.

Creating a Template Folder on a Web Server

To specify or create a folder on a live Web server where you can store and retrieve templates:

  1. Click File, New. The New Document task pane opens.

  2. Click On My Web Sites. The New from Templates on My Web Sites dialog box opens.

  3. Click the Create New Folder button (fifth button from the left along the row of buttons at the top of the dialog box). The Add Network Place Wizard opens.

  4. Follow the instructions in the Add Network Place Wizard to create a shortcut to the folder you want to use. You may have to log on to your Web server using a valid password.

Saving Templates to a Folder on a Web Server

After you've created a Web folder to store your templates, you can save a template to the Web folder the same way you would save any other template.

Choose File, Save As. In the Save As Type drop-down box of the Save As dialog box, choose Document Template (*.dot). Now, browse to the folder you created (it may appear at the bottom of the list of templates displayed in the dialog box). If you are asked to log on with a password, do so. Click Save to save the template.

Creating Files from Templates Stored on Web Servers

You can create new documents based on templates stored on your Web server by browsing to the appropriate location:

  1. Choose File, New.

  2. In the New Document Task Pane, click On My Web Sites.

  3. Browse to the Web-based location containing the template you want to use. Depending on the location and performance of your Web server and Internet connections, Word may take longer to access this folder than it does to access templates on your own computer.

  4. Click Create New to create a new document based on the template you've stored on the Web.

    Part I: Word Basics: Get Productive Fast
    Part II: Building Slicker Documents Faster
    Part III: The Visual Word: Making Documents Look Great
    Part IV: Industrial-Strength Document Production Techniques
    Part VI: The Corporate Word