Word's capacity for managing subdocuments varies with the number of files and programs you have open, how much memory your computer has, and other factors specific to your system. It is possible to run out of resources while you're trying to save a master document. If Word won't save a master document, try this:
First, cancel the save; close any other open programs and files, and try again.
If this doesn't work, convert some subdocuments into text in the master document by selecting them and clicking Remove Subdocuments. Then try saving again.
If you find that your system can't support the master document you're trying to create, you have some alternatives. You can, of course, simply copy text from your source documents. Or you can use Word's Insert File feature, covered earlier in the "Inserting Files Rather Than Using Master Documents" section of this chapter.
Did you select a level from the Show Level drop-down list on the Outlining toolbar, while only hyperlinks were displayed in your master document? Word thinks you want to see only headings and body text, and it can't find any?all it can see are hyperlinks. First click Expand Subdocuments and then click Show All Headings.
Recovering a damaged master document can be a very complex process?one that takes several pages to explain. You can find a comprehensive explanation of the process at www.mvps.org/word/FAQs/General/RecoverMasterDocs.htm.
If the subdocument controls on the Outlining toolbar are unavailable, first click Expand Subdocuments. If they are still unavailable, your master document or subdocuments may be locked. Click the Lock Documents button to toggle locking off. If you cannot unlock the subdocument or master document, contact the document's owner to be given permission to do so.
If none of the master document controls is available, click the Master Document View button on the Outlining toolbar.
Unfortunately, if you save a master document to a new folder, Word does not automatically save all subdocuments to the new folder; it keeps them in their original location. You must open each subdocument from within the master document, and resave it to the same location where you saved the master document.