Using Insert File to Insert Part of a Document

You can also use Insert File to insert part of any document into your current document. For example, you might want to quote a portion of a current price list. Inserting part of a document is a two-step process.

First, open the source document that contains the text you want to insert, and do the following:

  1. Select the text you want to insert.

  2. Choose Insert, Bookmark.

  3. In the Bookmark Name text box, enter the name of a bookmark that you want to associate with this text, and click Add. (Keep the bookmark name short so that you'll remember it.)

  4. Save and close the document.

Next, open the destination document where you want to insert the text, and do the following:

  1. Place your insertion point where you want to insert the text.

  2. Choose Insert, File.

  3. Select the document containing the source text.

  4. Click Range. The Set Range dialog box appears.

  5. In the Range text box, enter the name of the bookmark you've just inserted in the source document.

  6. Click OK to close the Set Range dialog box.

  7. Click Insert to insert the text in the document. If you want to maintain a link to the source document, click the right arrow next to Insert, and choose Insert as Link.

The source document's bookmarked text appears in the destination document. Afterward, if you inserted the text as a link, you can update the destination document to reflect any changes in the source document by selecting the field and pressing F9.


Other valuable field shortcuts include

  • Temporarily preventing changes to the field by pressing Ctrl+F11

  • Allowing changes again by pressing Ctrl+Shift+F11

  • Transforming the field into text by pressing Ctrl+Shift+F9?thereby permanently preventing automatic updates.


You can't update the text if the source document is moved, or if it is edited to eliminate the bookmark.

To learn more about working with bookmarks, see "Using Bookmarks," p. 755.

    Part I: Word Basics: Get Productive Fast
    Part II: Building Slicker Documents Faster
    Part III: The Visual Word: Making Documents Look Great
    Part IV: Industrial-Strength Document Production Techniques
    Part VI: The Corporate Word