Fields That Might Already Be in Your Document

You've come across several field codes already, although you may not have realized it. When you place the date, time, or page number in a header or footer and instruct Word to update it automatically, Word places a { DATE }, { TIME }, or { PAGE } field code rather than text in the document. Whenever you update your fields, Word then checks your computer's built-in clock and updates the date and time to reflect what it finds there.

You can insert many fields easily if you use the specific Word menu commands, toolbar buttons, or dialog boxes, rather than inserting them directly as field codes. Table 23.1 lists these commands, buttons, and dialog boxes and the field codes that correspond to them.

Even if you enter a field code using a menu command, you might want to edit it later for precise formatting. But that's still easier than creating it from scratch.

Table 23.1. Menu Command Shortcuts for Some Fields

This Field Command…

Is Inserted by This Menu Command


Tools, Letters and Mailings, Envelopes and Labels, Options


Insert, Bookmark

{ DATE }

Insert, Date and Time


Insert, Hyperlink


Insert, Picture, From File


Insert, Insert File


Insert, Reference, Index and Tables, Index tab

{ LINK }

Edit, Paste Special (Paste Link)


Insert, Reference, Footnote

{ PAGE }

Insert, Page Numbers

{ REF }

Insert, Reference, Cross-Reference

{ SEQ }

Insert, Reference, Caption


Insert, Symbol

{ TIME }

Insert, Date and Time

{ TOA }

Insert, Reference, Index and Tables, Table of Authorities tab

{ TOC }

Insert, Reference, Index and Tables, Table of Contents tab

{ XE }

Mark Index Entry (Alt+Shift+X or Insert, Reference, Index and Tables, Index, Mark Entry)


Table, Formula

    Part I: Word Basics: Get Productive Fast
    Part II: Building Slicker Documents Faster
    Part III: The Visual Word: Making Documents Look Great
    Part IV: Industrial-Strength Document Production Techniques
    Part VI: The Corporate Word