Shortcuts for Working with Fields
Word provides various shortcuts for working with fields and navigating among them. These include shortcut menus, keyboard shortcuts, Select Browse Object, and Find/Replace/Go To. These techniques are covered in the following sections.
Using Word's Field Shortcut Menu
When you right-click on a field, the Field shortcut menu appears (see Figure 23.6). This includes the three most common tasks you might need: Update Field, Edit Field, and Toggle Field Codes. (Toggling a field switches between displaying the field code and displaying the field results.)
Figure 23.6. The shortcut menu appears when you right-click inside a field.
Word Keyboard Field Shortcuts
You've already learned some of Word's keyboard shortcuts for inserting and managing fields, such as Ctrl+F9 for inserting field brackets in your document. All Word's relevant keyboard shortcuts are collected in Table 23.3.
Task | Key Combination | What It Does |
|---|---|---|
Insert Field | Ctrl+F9 | Inserts field characters { } so you can manually insert a field name and instructions |
Update Field | F9 | Produces a new field result |
Go to Next Field | F11 | Moves to next visible field |
Go to Previous Field | Shift+F11 | Moves to preceding visible field |
View/Hide Field Code | Shift+F9 | Toggles between displaying field codes and displaying their results |
Lock Field | Ctrl+F11 | Prevents a field from updating until you unlock it |
Unlock Field | Ctrl+Shift+F11 | Enables a locked field to be updated again |
Unlink Field | Ctrl+Shift+F9 | Replaces a field with its most recently updated results, eliminating the field code |
Update Source (works with IncludeText field only) | Ctrl+Shift+F7 | Updates selected text in another document that is linked to the current document by an IncludeText field |
Perform Field Click (works with MacroButton field only) | Alt+Shift+F9 | Performs whatever actions you've programmed into a MacroButton or GoToButton field or GoToButton |
Insert Date Field | Alt+Shift+D | Inserts Date field with default format (in the U.S., 06/02/99) |
Insert Page Field | Alt+Shift+P | Inserts Page field with default format (1, 2, 3…) |
Insert Time Field | Alt+Shift+T | Inserts Time field with default format (in the U.S., 04:29 PM) |
Moving Among Fields
Word offers shortcuts for moving among fields. F11 moves to the next field and selects it; Shift+F11 selects the preceding field. Yet another way to move among fields is to click Word's Select Browse Object button at the bottom-right corner of the Word screen and choose Browse by Field.
