To fill in an online form, create a new document based on the template that contains the form. Each form field is shaded in gray. The first field is shaded in deeper gray; that's where your insertion point is.
Unless you specified a short maximum length for your field, the gray area extends as you type. If the field is located in a text cell, the text simply wraps when you reach the end of a cell.
After you fill in a form field, press Tab or the down-arrow key; both move you to the next form field in which you might make an entry. Word skips over form fields that it automatically calculates and fields in which you disable user input.
Table 28.1 shows Word's editing and navigation keys for editing forms. As you can see, some keys work a little differently in forms compared with other documents.
To Do This
Use This Key or Combination
Move to the next editable field
Tab or down arrow
Move to the preceding editable field
Shift+Tab or up arrow
Show the contents of a drop-down list
F4 or Alt+down arrow
Move up or down in a drop-down list
Up arrow or down arrow
Make a selection in a drop-down list
Mark or unmark a check box
Spacebar or X
Show help for a form
F1 (if you specified that Word display a dialog box to show help; otherwise, help appears in the status bar)
Insert a tab
After you've filled out the form, you can save it, print it, or forward it to whoever is responsible for processing it?for example, by using File, Send To, Mail Recipient (as Attachment).