Filling In Online Forms

To fill in an online form, create a new document based on the template that contains the form. Each form field is shaded in gray. The first field is shaded in deeper gray; that's where your insertion point is.

Unless you specified a short maximum length for your field, the gray area extends as you type. If the field is located in a text cell, the text simply wraps when you reach the end of a cell.

After you fill in a form field, press Tab or the down-arrow key; both move you to the next form field in which you might make an entry. Word skips over form fields that it automatically calculates and fields in which you disable user input.

Table 28.1 shows Word's editing and navigation keys for editing forms. As you can see, some keys work a little differently in forms compared with other documents.

Table 28.1. Word's Form Editing Commands

To Do This

Use This Key or Combination

Move to the next editable field

Tab or down arrow

Move to the preceding editable field

Shift+Tab or up arrow

Show the contents of a drop-down list

F4 or Alt+down arrow

Move up or down in a drop-down list

Up arrow or down arrow

Make a selection in a drop-down list


Mark or unmark a check box

Spacebar or X

Show help for a form

F1 (if you specified that Word display a dialog box to show help; otherwise, help appears in the status bar)

Insert a tab


After you've filled out the form, you can save it, print it, or forward it to whoever is responsible for processing it?for example, by using File, Send To, Mail Recipient (as Attachment).

    Part I: Word Basics: Get Productive Fast
    Part II: Building Slicker Documents Faster
    Part III: The Visual Word: Making Documents Look Great
    Part IV: Industrial-Strength Document Production Techniques
    Part VI: The Corporate Word