Creating File Attachments

You'll often want to send file attachments with your message. These can take the form of any file: Office documents, graphics for review, saved Web pages, Acrobat PDF files, and many others. These are received as separate attachments that can be opened by the recipient using a wide range of email software, not just Outlook 2003 or Outlook Express.

Sending an Open Word Document as an Attachment

If you are editing a file in Word and want to send it as an attachment, choose File, Send To, Mail Recipient (As Attachment). A separate Microsoft Outlook 2003 email window appears, with the document listed as an Attachment (see Figure 30.4).

Figure 30.4. When you choose File, Send To, Mail Recipient (As Attachment), Word displays a new message with the file attachment contained in it.



You can also send a document For Review. It arrives as an attachment, and when an Office 2003 user opens it, it appears with Word's Reviewing toolbar displayed.

Sending a Document as an Attachment Without Opening It in Word

To create a message with a file attachment without first opening the file, right-click on the file in either Windows Explorer or Word's Open or Save As dialog boxes. Then, choose Send To, Mail Recipient from the shortcut menu. If you're asked to choose a Profile Name, choose your Outlook profile and click OK. An Outlook message window opens, with the file displayed as an attachment and the file's name appearing as the message's Subject, as well as in the message text.

Adding a File Attachment to an Outlook Message You've Already Created

If you want to add a file attachment to an existing Outlook 2003 message you've already created, either click the Insert File button in the message window or choose Insert, File. If the Attach button is present in the message window, you can also click Attach.

The Insert File dialog box opens (see Figure 30.5). Browse to and select the file (or files) you want to insert; then click OK.

Figure 30.5. Choosing an attachment from the Insert File dialog box.


    Part I: Word Basics: Get Productive Fast
    Part II: Building Slicker Documents Faster
    Part III: The Visual Word: Making Documents Look Great
    Part IV: Industrial-Strength Document Production Techniques
    Part VI: The Corporate Word