You'll often want to send file attachments with your message. These can take the form of any file: Office documents, graphics for review, saved Web pages, Acrobat PDF files, and many others. These are received as separate attachments that can be opened by the recipient using a wide range of email software, not just Outlook 2003 or Outlook Express.
If you are editing a file in Word and want to send it as an attachment, choose File, Send To, Mail Recipient (As Attachment). A separate Microsoft Outlook 2003 email window appears, with the document listed as an Attachment (see Figure 30.4).
You can also send a document For Review. It arrives as an attachment, and when an Office 2003 user opens it, it appears with Word's Reviewing toolbar displayed.
To create a message with a file attachment without first opening the file, right-click on the file in either Windows Explorer or Word's Open or Save As dialog boxes. Then, choose Send To, Mail Recipient from the shortcut menu. If you're asked to choose a Profile Name, choose your Outlook profile and click OK. An Outlook message window opens, with the file displayed as an attachment and the file's name appearing as the message's Subject, as well as in the message text.
If you want to add a file attachment to an existing Outlook 2003 message you've already created, either click the Insert File button in the message window or choose Insert, File. If the Attach button is present in the message window, you can also click Attach.
The Insert File dialog box opens (see Figure 30.5). Browse to and select the file (or files) you want to insert; then click OK.