Creating Toolbar Buttons or Menu Items That Insert Pictures or Hyperlinks

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For the first time, Word 2003 allows you to add menu items or toolbar buttons that can be used to insert pictures into your documents, or to load documents from live hyperlinks.

If you have an image you use repeatedly?for example, a logo?consider adding a toolbar command that will enter it with a single click. Similarly, if you have a commonly used document, you might want to create a button or menu command that opens it via a live hyperlink. You can hyperlink to documents on your hard disk or network, your corporate intranet, or even a public Web site.

The following two sections cover adding toolbar buttons or menu items that insert pictures or hyperlinks.

Creating Toolbar Buttons or Menu Items That Insert Pictures

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To create a toolbar button or menu item that inserts a picture, follow these steps:

  1. Choose Tools, Customize.

  2. Right-click on the toolbar button or menu item you want to insert a picture (instead of performing the task it currently performs).

  3. On the Customize shortcut menu, choose Assign Hyperlink, Insert Picture. The Assign Hyperlink: Insert Picture dialog box opens (see Figure 31.9).

    Figure 31.9. Choose a picture you want your toolbar button or menu item to insert.

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  4. Browse to and select the image you want your toolbar button to insert.

  5. Click OK.

  6. Right-click on the button or menu item again to display the Customize shortcut menu again.

  7. In the Name box, rename the toolbar button or menu item to reflect the new image; or use one of the other Customize shortcut menu options to assign an appropriate image.

Creating Toolbar Buttons or Menu Items That Load Hyperlinks

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To create a toolbar button or menu item that inserts a hyperlink, follow these steps:

  1. Choose Tools, Customize.

  2. Right-click on the toolbar button or menu item you want to insert a hyperlink (instead of performing the task it currently performs).

  3. On the Customize shortcut menu, choose Assign Hyperlink, Open. The Assign Hyperlink: Open dialog box opens (see Figure 31.10).

    Figure 31.10. Browse to the location of the hyperlink you want your toolbar button or menu item to open.

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  4. Browse to and select the hyperlink you want your toolbar button to insert.

  5. Click OK.

  6. Right-click on the button or menu item again to display the Customize shortcut menu again.

  7. In the Name box, rename the toolbar button or menu item to reflect the new hyperlink; or use one of the other Customize shortcut menu options to assign an appropriate image.



    Part I: Word Basics: Get Productive Fast
    Part II: Building Slicker Documents Faster
    Part III: The Visual Word: Making Documents Look Great
    Part IV: Industrial-Strength Document Production Techniques
    Part VI: The Corporate Word