Setting Check In/Out options

The purpose of the Check In/Check Out category is to set options for file Check In/Check Out.

To set options for file Check In/Check Out:

1. Select the Enable File Check In and Check Out option if you are working in a team environment (or working alone but from several different machines).

   This option is useful to let others know that you checked out a file for editing, or to alert yourself that you may have left a more recent version of a file on another machine.

   NOTE

   If your remote access option is Local/Network, Microsoft Visual SourceSafe, or WebDAV, this is your only Check In/Check Out option. The remaining options in this section apply to FTP access only.

2. Select the Check Out Files when Opening option if you want to automatically check out files when you double-click to open them from the Files panel.

   NOTE

   Using File > Open to open a file doesn’t check the file out even when this option is selected.

3. Enter a check-out name.

   The check-out name appears in the Files panel alongside any files that are checked out; this enables team members to communicate with the right person if a file they need is checked out.

   If you work alone from several different machines, use a different check-out name on each machine (for example, AmyR-HomeMac and AmyR-OfficePC) so you’ll know where the latest version of the file is if you forget to check it in.

4. Enter an e-mail address.

   If you enter an e-mail address, when you check out a file, your name appears in the Files panel as a link (blue and underlined) next to that file. If a team member clicks on the link, their default e-mail program opens a new message with the user’s e-mail address and a subject that corresponds to the file and site name.

Related topics

• Setting up the Check In/Check Out system