Hour 3. Organizing Your Files

This hour covers the following topics:

  • How to save your work

  • Understand filenames

  • What you need to know about save options

  • How to rearrange your files

In the previous hour, you saved the sales file you were working on. At the time, you probably were not aware that you were performing one of the most important functions of any computer program. Saving your work is a key element of working in Excel or any software. The save process only takes a few seconds and ensures that you can return to your work later. If you exit Excel without saving your worksheet, or the power cuts out, you lose all your work.

If you're using Excel in the office, or over a network, saving becomes even more important. Your worksheets might be part of a large project and need to be accessed by your co-workers. Saving your workbooks to the correct drive and folder is almost as important as the save itself. After all, you'd hate to be awakened from a sound sleep with a phone call from an irate colleague asking where you saved the amortization schedule.

In this hour, you learn the ins and outs of saving your work. During the lesson, you also refresh your knowledge of working with drives and folders within Windows. Finally, you learn how to copy files from one location to another and how to delete them altogether.

    Part I: Excel Basics