Open the Tools menu and choose Options.
The Options dialog box opens. Click the Mail Format tab.
Click the Signatures button.
The Create Signature dialog box opens. To create a new signature, click the New button.
If you frequently sign your messages using not only your name, but also additional information such as your job title and contact information, you'll appreciate Outlook's Signature feature. When enabled, it appends text of your choosing to the end of every message you create and/or reply to.
Using a Template
If you like, you can use a predesigned template for your signature. To do so, click the Use This File as a Template option button in the Create New Signature dialog box (see step 5), and then click the Browse button. In the dialog box that appears, locate the file you want to use, click it to select it, and click Select.
Type your name as you want it to appear in your messages and click Next.
Type any additional text you want to include, such as your title, company, or contact information, and then click Finish.
A preview of your new signature appears in the Preview area of the Create Signature dialog box. If you are satisfied, click OK.
Your signature is selected as the default for new messages. Click OK to confirm the use of this signature.
Using a vCard
A vCard is a virtual business card that is recognized and supported by many contact programs. You can create a vCard and attach it to your messages by clicking the New vCard from Contact button in the Edit Signature dialog box (see step 6) and then completing the requested information to add the vCard to your Address Book. (See Part 5 for information on using your Address Book.) When you attach a vCard to your messages, the recipient can then easily add your information to his or her contact program.
Changing the Font
To change your signature's font, click the Font button in the Edit Signature dialog box (see step 6) . In the dialog box that appears, select the font, size, and style you want to use, and click OK.