In the main Contacts window, open the Actions menu and choose New Distribution List.
A Distribution List window opens. In the Name field, type a name to identify the list.
Click the Select Members button to add group members to the list.
The Select Members dialog box opens, featuring a list of your contacts. Click a name to add it to the list.
If you commonly work with a particular group of people, you may want to set up a mailing list (also called a distribution list) . Then, rather than typing the e-mail address of each member of the group into every e-mail you send to the group, you can select the mailing list from your contact list. In this task, you'll learn how to set up a mailing list. You'll learn how to send an e-mail to a mailing list in the next task.
No Names Listed?
If no names are listed in the Select Members dialog box, or if the names you need do not appear, it may be because the wrong contact list is being displayed. Click the down-arrow next to the Show Names From The field and choose the correct contact list from the drop-down list that appears.
Click the Members button.
Repeat steps 4 and 5 for each contact you want to add to the mailing list. When you finish adding contacts, click the OK button.
The Distribution List window lists the contacts you added. Click the Save and Close button.
The group is included in the contact list.
Adding Notes About a Group
If you want to include more descriptive information about a group, you can do so in the Distribution List window's Notes tab.